Stannard Beach Assn Board of Directors mtg May 28, 2016

Stannard Beach Association Board of Directors meeting, May 28, 2016 

The meeting was called to order at 10 a.m by Assn president, George Dallas.

Treasurer’s report by Laura Petchler: The Town of Westbrook mil rate has increased from 22.51 to 23.14. What shall our Assn mil rate be? 

The average cost/year to run the beach Assn is approximately $75,000 to $85,000.

Bank balance is $116,383.56 and a CD of $6119.88. The SBA insurance bill, to be paid, was about $5600 last year and the new increased cost bill will be here by end of June.

We need a buffer to save and grow as a capital account for our drainage project. 

Hopefully DEEP will allow us to improve drainage by the creek and 2^nd Avenue drains as it is a hotbed of mosquitoes.

DEEP will come in and clean out the ditches in about 2 weeks, at DEEP’s expense. They are aware that the 2 drains need additional attention (removal of street water to creek). The problem is not paving, the problem is water drainage, which must be addressed first. The biggest problem is any construction or excavation within 60 feet of a septic system.

Connie Tosto requested confirmation that the drainage and then paving projects will include 2^nd Avenue and Beach Court. George Dallas confirmed yes they will.

Capital reserve account: How much money should be added to the reserve on a yearly basis? Is it a flat amount or a percentage? Decisions from the Board meeting dated 6.30.13 are not clear.

Annual Pizza Party will be held on the baseball field Friday, July 1, 2016.

General meeting of the Assn will be held at the Pavilion on Sunday July 3.

Nominating Committee: Steve Mason will chair the committee.

Several residents have passed away over the winter, including Mackey Barron, George and Sis Palmer, Sally Shea and Jody Chozick.

Security: Fred Camarra will be our security guard one more year, at the same rate. Hours are Friday 6-10, Sat noon-10 and Sun 10-6. Also Monday holidays and special holidays.

Playground to be weeded, cleaned up and remulched.

Tennis Court roller – one is broken and Paul Shlien will get us a price on a new one.

By Laws regarding outdoor work/construction/noise: Starting May 27 no outdoor

work on weekends and as of June 30 no outdoor construction at all.  If an extension is sought get permission from neighbors and the Board. The Board has never extended permission beyond a few days.

Council of Beaches: There is no Stannard Beach representation so Steve Mason will be our representative. The Council meets on the first Monday of the month at 7. Noel Bishop attends as town representative. They are discussing the cost of continuing to have a State Trooper vs a local police officer. Of note is that the number of children in town has gone down from 1100 to 800.

Moorings: A new Town of Westbrook regulation is that any mushroom with a chain and buoy needs to be registered with the Town. There is no cost for this. The form is attached.

Annual beach cleaning will consist of removal of any large tree trunks at the beginning of the season.

Groin/Jetty maintenance – shall be an ongoing and annual maintenance item.

The meeting was adjourned at 10:30.

Submitted by Sharon Bender, Secretary.