STANNARD BEACH ASSOCIATION
Board Meeting
08/15/2010
The Meeting of the board was called to order by President George Dallas at 9:00AM
TREASURERS REPORT:
To date, 45% of tax dues have been received. All payments are due by 09/01/2010. Financially we are on course with the budget, should nothing unexpected come up, there should be $30,000.00 left in the Checking account.
OLD BUSINESS:
George Palmer said the work on the fences and doors are going fine on the courts and should be completed soon.
George Dallas stated that Dan Maderios gave us a quote of $8,300 to fix Jetty # 1, which really is in need of repairing. The additional $3,300.00 not already budgeted for jetty repairs needed approval. Jeff Morris made a motion to approve the additional $3,300.00, seconded by George Palmer. All were in favor and the motion to approve $8,300.00 to repair Jetty # 1 was approved.
NOMINATING COMMITTEE REPORT:
**Nominating committee report was given by Dennis Hersh. The slate to present is as follows:
President John Abella, 1st Vice President Irving Berstein, 2nd Vice President Steve Powers
3 year members, Linda Pinn, Mike Guinan, Al Berkon
2 years members, Jason Garner, Mark Grennan and Mark Miller
1 year members, Mark Madnick, Marty Webber, and Steve Powers
NEW BUSINESS:
George Dallas said he will request that the paving company come back to fill holes and fix up the edges that were left unlevel. Steve Mason made a motion to approve $1,000.00 to finish the landscaping should it be difficult getting the contractor back. It was decided that there is room left on that line item to allow for this added expense should we need to just move forward and fix it ourselves.
George Dallas also conveyed a concern that the bylaws needed a clarification regarding single family residents, which is found under section 4 “permitted uses”. It was the consensus that some “teeth” need to be added to that by law as a preventative measure. Marty Webber made a motion for Dennis Hersh to purpose an amendment to the bylaws to better define this bylaw and to add a @250.00 per day fine for non-compliance. The motion was seconded by Jerome Skolnick. Discussion continued regarding renters and George Palmer suggested that we may want to consider a committee to oversee rentals. It was decided that the rules committee will be in charge of the rental situation to be sure that all owners submit to the rules committee the names of renters. Harvey Robbin suggested that instead of getting the names of renters, that rental should reference the bylaws so everyone is aware of our rules and regulations and then owners and renters can be in accordance with our Bylaws. A point was also brought up that real estate agents should be made aware of our bylaws, so they will know our policies on renters when selling a property, and will convey that to prospective buyers, especially those with the idea of renting when purchasing. After the discussion, Dennis Hersh proposed this: As to the section of the bylaws entitled Zoning Regulations, Section IV is hereby amended by adding the following, No residence may be occupied by more than 2 unrelated people with the following exception: A resident owner may have more than 2 unrelated guests providing they reside at said residence for less than 7 days and during said period the owner must also reside at said residence continuously during their stay. Any violations of this regulation will result in a fine of $250.00 per day. The motion was made by Marty Webber, seconded by Dennis Hersh and unanimously passed.
The new Business discussion continued with George Dallas bringing up the Rights of way. As he feels this topic will come up at the general meeting. George wanted the general thoughts of the rules and regulations of the Rights of Way. Some people own the rights of way while others have deeded rites of passage to specific rights of way. Mark Madnick said everyone’s deeds should say which right of way they should be using. Harvey Robbin shared a wealth of knowledge on this topic; He stated that the Clark’s and the Stannard’s, the original owners of all this property, referred to the property lines being at the mean high tide mark. This means the annual average of high tides. Originally there was a First Ave. that was on the deeds. After World War II they constructed the Sea wall and First Ave was closed and the Clark’s & Stannard’s quit Claimed all of the First Ave. land to all the owners of the water front properties. There were 2 parcels, First Ave. and all the rights of Way. Harvey continued and said we all should be cordial to each other for the respect of the reason we are all here, The Beach. George Palmer quoted from a 1972 lawsuit regarding the Maple Lane right of way, where it states that it so allows all passage of to the beach. The question was also raised that don’t us all pay dues to the beach association to maintain and cover clean up of the Beach? The consensus continued to be that we all should be cordial and neighborly when using the Rights of way and the Beach in front of others properties. Mike Grennan brought up the idea of a Welcoming committee to greet new residents and familiarize them with our neighborhood as well as our rules and Bylaws. Jeff Morris questioned whether or not the Palm tree, we all seem to admire, could be considered obstructive?
With no further business the meeting was adjourned at 10:15AM
Respectfully submitted
Marie Gallo-Garabedian
**ADDENDUM TO THE MINUTES
The nominating committee reconvened after our meeting on 8/15/10.
It was brought to the attention of the nominating committee, that due to a conflict, John Abella would be unable to commit to serve as president for the next two years. The nominating committee spoke to George Dallas and asked if he would remain President, George has agreed to do so. Also, Sharon Bender had agreed to take on the secretary position. The slate of Board members is now as follows:
President - George Dallas
1st Vice President - John Abella
2nd Vice President - Steve Powers
Treasurer - John Kava
Secretary - Sharon Bender
The Three Year Directors are: Linda Pinn, Mike Guinan, Al Berkon
The Two Year Directors are: Jason Garner, Mike Grennan, Mark Miller
The One Year Directors are: Mark Madnick, Marty Weber, David Caslin
Respectfully submitted,
Marie Gallo-Garabedian
garabedian@comcast.net
Friday, September 3, 2010
Sunday, August 29, 2010
General mtg notes Aug 29.2010
STANNARD BEACH ASSOCIATION
GENERAL MEETING
08/29/10
Meeting called to order at 9:00AM by President George Dallas
Minutes were read by the secretary Marie Garabedian, a motion from Dennis Hersh to accept the minutes was seconded by Marty Webber
Treasurers Report:
Treasurer John Kava reported that 71% of taxes due were collected. The remaining 29% are due by 09/01/2010. If the tax bills remain unpaid a bill will go out on 09/30/2010 with interest added. The budget set for this upcoming year is basically a break even budget. Dennis Hersh made a motion to accept the budget and it was seconded by Jeff Morris.
Old Business:
Cedar Lane paving is completed from Route 1 to Second Ave. The parking lot was graded and a compressed material added. The Speed gates have been put into place. Barbara Mason commented how nice they look and how well they are slowing the traffic on Cedar Lane, and the majority agreed.
George Palmer reported that the Tennis Courts are all done and the latches and doors were also taken care of at no additional cost. The Lock combination for the Tennis courts is 4212, if anyone needs to use them. It was brought up again that the Playground area is in need of a trash can.
With regards to the Security guard, most agreed that Brian did a great job for us this year. Barbara Mason shared her and others concerned for our guard being armed. She feels it gives the perception that this is a dangerous area or that a weapon is needed to settle disputes. Some also expressed a fear of accidents that are possible with the weapon and some questioned who or what we are guarding against? When Brian was off one weekend, his replacement had worn a bright cover over his shirt and it appeared to be better message being sent, one of Security officer is more visible and less threatening. Barbara took the time to ask professionals their opinion regarding this topic. She called upon Sane Geary, CT Operations Manager of Integrated Security Systems. He felt it was a low risk area and there is no need for an armed guard, he stated there were not written reports this year or any other year that he could remember. Then Barbara called Vinnie Durso, the manager of the security company that we contract. He feels it is good to have the guard being armed and there were a few incident regarding parking and beach rights. Barbara also called the Westbrook Police who referred her to our resident State Trooper, Officer Robert Hart. Trooper Hart has been our Resident State trooper for 13 years, and he feels we are a very low risk area so there should be no need for an armed guard. He also said most of our crime has been in the form of off season burglaries. He said the State Police have the job of protecting us and typically it is only 2 -3 minutes response for a call. Barbara Mason then made a motion to no longer have our hired security carry a weapon in the future. Lynne Nathan seconded her motion. The discussion started with a question from Merle Katzman if anyone would oppose and armed guard with an unloaded weapon? The question arose whether or not the gun carried a live clip or not. Dennis Hersh stated that he has had two breaks ins, one in season and one out of season and is missing a Kayak as well. He also feels that Brian carries a presence of authority and since Brian has been here there have been no issues. It was also brought up about the concern of the liability issue. The Guard Company is bonded and they carry a $5,000,000.00 Insurance policy to protect against an event of the discharge from security personnel’s fire arm. Dave Chozik stated that it is understandable that not everyone is comfortable with the fire arm; there is still a sense of respect that comes for seeing a guard wearing the gun. Seeing a fire arm as part of his uniform adds to his respect. There were further questions regarding a security officer’s judgment and who is he really policing? Brian, our current guard is licensed by the State of Connecticut to do his job as protector of the residents of Stannard Beach, for which we hired him to do. There was a motion on the floor to clarify whether future guards should be armed or not. The vote was taken and there were 16 in favor of unarmed guards and 31 in favor of armed guards.
NEW BUSINESS
Nominating committee:
Sandy Sidman first extended Thanks to Marie Garabedian for filling in as secretary, and to George Dallas for a great 2 year term, so much was accomplished by George during his term.
The Slate of officers was presented as follows:
George Dallas President
John Abella 1st Vice President
Steve Powers 2nd Vice President
3 year members, Linda Pinn, Mike Guinan, Al Berkon
2 years members, Jason Garner, Mark Grennan and Mark Miller
1 year members, Mark Madnick, Marty Webber, and Steve Powers
George Plamer made a motion to accept the slate as presented it was seconded by Merle Katzman, The majority voted in favor of accepting the slate as proposed.
OTHER OLD BUSINESS:
At the previous Board of Director meeting it was discussed about the wording in our Bylaws to protect us against a Developer or Real Estate investor to come in and purchase a property for the use of a rooming house. Dennis Hersh read the proposed by law change and it went as follows: No residence may be occupied by more than two unrelated people with the following exception: A resident owner may have two unrelated guests providing they reside ar said residence for less than seven days and during said period the owner must also reside at said residence continually during their stay. Any violations of this regulation will result in a fine of $250.00 per day. George Dallas went on to say what we are trying to avoid is “Hampton Style living” Where vacationers come and go either on a frequent or less frequent basis, but there are numerous unrelated resident in one property. There was a motion brought to the floor to veto this Bylaw change as written. A vote was taken, there were 4 votes in favor a veto of this Bylaw change all other votes were in favor of the Bylaw change. The Bylaw change was passed.
Other Business was addresses regarding passage on the rights of way. George Dallas made the following statement regarding our rights to passages: “What you can do and where you can go are all in our deeds” Then he proceeded to read the following eloquent message from an e-mail sent to him by Mike Grennan:
We have all chosen to spend our summers here, enjoying the pleasures of the sea and sand. While everyone has acquired properties affording certain legal rights, I think we have also have made the decision to be a neighbor in a community.
Yes, there have been disagreements in the past, and there will be in the future. We cannot prevent all discord. However, as a community, we do have the power to control how we handle disputes when they occur. Historically, litigation has too often been the response. It hasn’t stopped the discord – perhaps it has created more. We have passed rules to control behavior . . . . but these rules haven’t always worked. The reality is that we each need to honestly critique our own attitudes and behaviors. We need to ask ourselves if we are respecting our neighbor’s rights, or if (perhaps) we are too eager to defend our own “legal” rights. Are we extending the proper courtesies that show respect for others? In short, we need to evaluate if we are being a good neighbor and whether we are adding or subtracting from that neighbor’s enjoyment of this wonderful area.
Not all people know how to be a good neighbor . . . or maybe they don’t even have the desire. This is an unfortunate reality. Even so, we have to believe that the overwhelming majority will choose otherwise. This is where the joy of our community resides - if each of us is strong enough to move in this direction.
There was further discussion on what our deeds state and the bottom line on the point George was making quite simply, ask your neighbor, talk to your neighbor and be a good neighbor! We are all here for the same reason, our Love for Our Beach. Ron Lyman wanted a clarification on rights of way and personal property on these rights of way. There was also a point brought up about chairs and their placement. It was decided that the chair questions will be brought up next year.
In closing of the Meeting, The community presented Brian, our Security guard, with a gift certificate as a token of our sincere Thanks for a job well done. Dennis Hersh made a motion to adjourn the meeting it was seconded by Sandy Sidman.
The Meeting was adjourned at 10:05 AM
Thursday, August 5, 2010
June 27, 2010 General Meeting
STANNARD BEACH ASSOCIATION
GENERAL MEETING
06/27/10
The Meeting was called to order by President George Dallas at 9:15AM
Treasurers Report:
John Kava reported that we should end the year with a positive $25,000 balance. The budget for this year’s so far is on target. The new proposed budget is basically a break even budget. There was some discussion on a few items on the budget and they were, Beach maintenance Grounds beautification and playground, resurfacing the Tennis courts, Roads and drainage and Social activities. A motion was made by Sandy Seidman to accept the budget as proposed, seconded by Dennis Hersh, voted upon and approved.
Old Business:
George Dallas stated that the paving of Cedar Lane is moving forward and on schedule. The scope of work is milling old roadway, processing the old material for a base, fill and grade the parking area. Water is to be directed to the newly installed 45,000 gallon capacity drains. A path to the Pavilion will also be included in the paving process. George further discussed again the process of grading and packing the recycled old milled road and that there are to be 2 layers of 2 types of blacktop applied. He further explained that the lowest bids all included having our old pavement recycled for a base and typically is the way most roads are paved now. Jeff Morris had a question regarding the Warranty and George Dallas stated the job is guaranteed for 90 days on workmanship and one year on materials.
New Business:
We welcome two new families, Herb & Marsha Dunn on Ripley Hill and Bob & June O’Leary, 138 Second Ave.
Steven Mason is passing around the directory, if anyone has to make changes please contact Steve or Barbara. Many Thanks to the Mason’s for taking on the task of updating our directory annually.
Tennis Courts are on budget, George Palmer is arranging to have them resurfaced.
Monies have been allocated for ongoing Jetty repairs.
Security is returning with the following schedule: Friday 6-10pm, Saturday 10-10, and Sunday 10-6. Very good news for our beach our Guard from two years ago, Brian will be our primary guard on duty.
Reminder on Golf Cart, the State of CT is requiring that these vehicles be registered with the State of CT and only driven by licensed drivers.
George Palmer is making arrangement to have the beach cleaned up. If you have logs you’d like remove please get in touch with George Palmer. There was $2,000 allocated in the budget for this.
Sydelle Baskind requested that the minutes of the meeting be e-mailed to all the residents as well as posted on the blog spot. She asks that people keep their voices down on the beach in the evening as the noise travels and she hears numerous conversations. She also said she would like to have more sand in front of her home. George Dallas said the ongoing Jetty repairs will help with that but moving the sand is an expensive approach that is not a guaranteed fix.
Barbara Mason asked if was really necessary that the guard be armed, and made a motion to discuss whether or not our Guards should be armed. After some brief discussion on the statement of authority the gun presented and who felt it was good and who did not think it is good for him to carry a gun, Dennis Hersh asked that we table this discussion so people can think about it and discuss it further. He felt the reason he has a gun is to have an appearance of authority. Which Dennis said is a excellent way to approach squatters and people illegally parking on our Association property. Sandy Seidman mention that years ago the Association used to hire off Duty police officers and it was much more costly. Susan Miller questioned if anyone knew, what is the Security company protocol with their guard’s use of their fire arms? Some suggestions were that possibly other instruments that are less violent like tazers and such may be used. The Motion was modified to look into these questions for next year. Michael Rottblatt suggested maybe have the Police and Security company meet with us to discuss the Pro & cons of carrying a fire arm. The Motion was tabled and will Take Michael’s suggestion to have representation at our meeting next year so our residents can discuss their concerns.
New Business:
The minutes from the last meeting were read by the Secretary, Dennis Hersh motioned to approve the minutes as read Seconded by Sandy Seidman.
We paused for a moment of Silence for the passing of Grace Barnett along time former resident of 6 Stannard Dr.
Other Business:
July 5, 2010 is Water’s Edge fireworks display. Our security along with Water’s Edge Security as well as the police will oversee anyone coming into to our Association and the parking situation.
There was no further Business and the meeting was adjourned at 10:00AM by President George Dallas
Respectfully submitted
Marie Gallo-Garabedian
Garabedian@comcast.net
GENERAL MEETING
06/27/10
The Meeting was called to order by President George Dallas at 9:15AM
Treasurers Report:
John Kava reported that we should end the year with a positive $25,000 balance. The budget for this year’s so far is on target. The new proposed budget is basically a break even budget. There was some discussion on a few items on the budget and they were, Beach maintenance Grounds beautification and playground, resurfacing the Tennis courts, Roads and drainage and Social activities. A motion was made by Sandy Seidman to accept the budget as proposed, seconded by Dennis Hersh, voted upon and approved.
Old Business:
George Dallas stated that the paving of Cedar Lane is moving forward and on schedule. The scope of work is milling old roadway, processing the old material for a base, fill and grade the parking area. Water is to be directed to the newly installed 45,000 gallon capacity drains. A path to the Pavilion will also be included in the paving process. George further discussed again the process of grading and packing the recycled old milled road and that there are to be 2 layers of 2 types of blacktop applied. He further explained that the lowest bids all included having our old pavement recycled for a base and typically is the way most roads are paved now. Jeff Morris had a question regarding the Warranty and George Dallas stated the job is guaranteed for 90 days on workmanship and one year on materials.
New Business:
We welcome two new families, Herb & Marsha Dunn on Ripley Hill and Bob & June O’Leary, 138 Second Ave.
Steven Mason is passing around the directory, if anyone has to make changes please contact Steve or Barbara. Many Thanks to the Mason’s for taking on the task of updating our directory annually.
Tennis Courts are on budget, George Palmer is arranging to have them resurfaced.
Monies have been allocated for ongoing Jetty repairs.
Security is returning with the following schedule: Friday 6-10pm, Saturday 10-10, and Sunday 10-6. Very good news for our beach our Guard from two years ago, Brian will be our primary guard on duty.
Reminder on Golf Cart, the State of CT is requiring that these vehicles be registered with the State of CT and only driven by licensed drivers.
George Palmer is making arrangement to have the beach cleaned up. If you have logs you’d like remove please get in touch with George Palmer. There was $2,000 allocated in the budget for this.
Sydelle Baskind requested that the minutes of the meeting be e-mailed to all the residents as well as posted on the blog spot. She asks that people keep their voices down on the beach in the evening as the noise travels and she hears numerous conversations. She also said she would like to have more sand in front of her home. George Dallas said the ongoing Jetty repairs will help with that but moving the sand is an expensive approach that is not a guaranteed fix.
Barbara Mason asked if was really necessary that the guard be armed, and made a motion to discuss whether or not our Guards should be armed. After some brief discussion on the statement of authority the gun presented and who felt it was good and who did not think it is good for him to carry a gun, Dennis Hersh asked that we table this discussion so people can think about it and discuss it further. He felt the reason he has a gun is to have an appearance of authority. Which Dennis said is a excellent way to approach squatters and people illegally parking on our Association property. Sandy Seidman mention that years ago the Association used to hire off Duty police officers and it was much more costly. Susan Miller questioned if anyone knew, what is the Security company protocol with their guard’s use of their fire arms? Some suggestions were that possibly other instruments that are less violent like tazers and such may be used. The Motion was modified to look into these questions for next year. Michael Rottblatt suggested maybe have the Police and Security company meet with us to discuss the Pro & cons of carrying a fire arm. The Motion was tabled and will Take Michael’s suggestion to have representation at our meeting next year so our residents can discuss their concerns.
New Business:
The minutes from the last meeting were read by the Secretary, Dennis Hersh motioned to approve the minutes as read Seconded by Sandy Seidman.
We paused for a moment of Silence for the passing of Grace Barnett along time former resident of 6 Stannard Dr.
Other Business:
July 5, 2010 is Water’s Edge fireworks display. Our security along with Water’s Edge Security as well as the police will oversee anyone coming into to our Association and the parking situation.
There was no further Business and the meeting was adjourned at 10:00AM by President George Dallas
Respectfully submitted
Marie Gallo-Garabedian
Garabedian@comcast.net
June 20, 2010 Board Meeting
STANNARD BEACH ASSOCIATION
Board MEETING
06/20/10
The Meeting was called to order by President George Dallas at 10:06AM
The Purpose of this Board meeting was to cover points for next week’s General meeting. The points to cover:
1. Paving, It will start Thursday 06/24/10 and should wrap up 06/28/10
2. Hoberman Property, no rent is being paid. Mark has asked the tenants to leave, and Mark was told to do what he needs to do to get them out. Dennis Hersh said he could find an attorney to help with this situation for a retaining fee.
3. Tennis Courts, George Palmer’s Proposal, it has been 11 years since anything has been done to the courts. He received a quote for $7,175.00 for resurfacing by the original installers of the courts. George will ask the board for the authority to spend the extra $2,000. 00 to do the court properly, so it will increase the budgeted amount from $5,000 to $7,000.
4. Whether we allocate $5,000.00 each year to push sand. Steve Powers said he thought it was necessary and George Dallas feels properly maintain the Jetties will do just fine with sand retention.
5. Nominating committee, Sandy Seidman will chair this committee and work up a slate of new officers
6. Security will start with these scheduled days:
Friday 10-6PM
Saturday 10AM – 10PM
Sunday 10AM – 6PM
7. Beach Cleanup, George Palmer will get this moving
Treasurers Report:
John Kava is proposing a break even budget with not many changes from last year. Motion was made to accept it by Steve Mason and seconded by Merle Katzman.
George Palmer questioned again the tennis court funds increasing for $5,000 to $7,000 and made a motion to approve this spending, Merle Katzman moved to approve the spending, seconded by Jackie Zwelling
Board MEETING
06/20/10
The Meeting was called to order by President George Dallas at 10:06AM
The Purpose of this Board meeting was to cover points for next week’s General meeting. The points to cover:
1. Paving, It will start Thursday 06/24/10 and should wrap up 06/28/10
2. Hoberman Property, no rent is being paid. Mark has asked the tenants to leave, and Mark was told to do what he needs to do to get them out. Dennis Hersh said he could find an attorney to help with this situation for a retaining fee.
3. Tennis Courts, George Palmer’s Proposal, it has been 11 years since anything has been done to the courts. He received a quote for $7,175.00 for resurfacing by the original installers of the courts. George will ask the board for the authority to spend the extra $2,000. 00 to do the court properly, so it will increase the budgeted amount from $5,000 to $7,000.
4. Whether we allocate $5,000.00 each year to push sand. Steve Powers said he thought it was necessary and George Dallas feels properly maintain the Jetties will do just fine with sand retention.
5. Nominating committee, Sandy Seidman will chair this committee and work up a slate of new officers
6. Security will start with these scheduled days:
Friday 10-6PM
Saturday 10AM – 10PM
Sunday 10AM – 6PM
7. Beach Cleanup, George Palmer will get this moving
Treasurers Report:
John Kava is proposing a break even budget with not many changes from last year. Motion was made to accept it by Steve Mason and seconded by Merle Katzman.
George Palmer questioned again the tennis court funds increasing for $5,000 to $7,000 and made a motion to approve this spending, Merle Katzman moved to approve the spending, seconded by Jackie Zwelling
Tuesday, August 3, 2010
May 2, 2010 Emergency General Meeting
STANNARD BEACH ASSOCIATION
EMERGENCY GENERAL MEETING
05/02/10
The meeting was called to order at 10:07 AM by President George Dallas
George Dallas started the meeting about the conditions of Cedar Lane. The town can no longer patch the pot holes as they have become too numerous. George has gotten bid from $34,000 to $40,000 to repair the road.
The scope of work is to scrape up old pavement, mill it with a machine, grade it for maximize the flow of water into the drains and swales. The new drains are designed to hold approximately 45,000 gallons of water. Re-grade the parking lot.
The board decided we should pursue the lowest bid which was $34,000. The board also passed a motion to look into speed deterrents. Not speed bumps, as they will not be allowed by the Town of Westbrook, but the possibility of speed gates. These gates are attractive and effective way to slow traffic. The Board approved an additional $10,000.00 for these enhancements. The bylaws call for a quorum vote by at least 20 members so the next order of business it to vote on the expenders to pave Cedar Lane, and to grade the parking lot, but not to exceed $42,000.00. A suggestion was made to add a path (so to speak) to direct water into the new swales.
Steve Mason put a motion on the floor for discussion. The scope of work was clarified. To bring in rock will also bring the cost up to the high $50,000 area. So it was decided to bring in a milling machine to grind up the existing pavement, lay it back down and pack it down. Class 2 & 3 asphalt will go on top of graded, milled and processed fill. The fencing will not be a permanent fence. All work will have a one year guarantee on workmanship. Mr. Burwick questioned the height of Cedar Lane on completion. The road will be properly pitched for optimum drainage.
Carmela Dallas questioned how we could deter theft of the gates and whether there would be any insurance matters to look into by adding the gates and the time frame of the job. It was thought that neither of the 1st 2 questions should be problems and George said he would call the contractor as he is actually waiting to hear from us.
Linda Pinn suggested we amend the motion to include that the contractor will direct the flow of water into the existing drains. Steve mason agreed. There was further discussion to lighting situation with the speed deterrent gates, that emergency vehicles would still be able to pass and it was clarified that there would not be a problem with passage.
The motion was amended to include adjusting the flow of water at the top of Cedar Lane at the Post Road to divert towards the swales and not to exceed a total job cost of $ 42,000. Sharon Bender questioned with the approval of $42,000 being spent should there be any funds left over if they could go for ongoing jetty repairs. Motion was changed to grading will be adjusted to allow flow of water into the swales. There was no further discussion, the motion passed unanimously.
There was no further business and the meeting was adjourned at 10:30AM
Respectfully submitted
Marie Gallo-Garabedian
EMERGENCY GENERAL MEETING
05/02/10
The meeting was called to order at 10:07 AM by President George Dallas
George Dallas started the meeting about the conditions of Cedar Lane. The town can no longer patch the pot holes as they have become too numerous. George has gotten bid from $34,000 to $40,000 to repair the road.
The scope of work is to scrape up old pavement, mill it with a machine, grade it for maximize the flow of water into the drains and swales. The new drains are designed to hold approximately 45,000 gallons of water. Re-grade the parking lot.
The board decided we should pursue the lowest bid which was $34,000. The board also passed a motion to look into speed deterrents. Not speed bumps, as they will not be allowed by the Town of Westbrook, but the possibility of speed gates. These gates are attractive and effective way to slow traffic. The Board approved an additional $10,000.00 for these enhancements. The bylaws call for a quorum vote by at least 20 members so the next order of business it to vote on the expenders to pave Cedar Lane, and to grade the parking lot, but not to exceed $42,000.00. A suggestion was made to add a path (so to speak) to direct water into the new swales.
Steve Mason put a motion on the floor for discussion. The scope of work was clarified. To bring in rock will also bring the cost up to the high $50,000 area. So it was decided to bring in a milling machine to grind up the existing pavement, lay it back down and pack it down. Class 2 & 3 asphalt will go on top of graded, milled and processed fill. The fencing will not be a permanent fence. All work will have a one year guarantee on workmanship. Mr. Burwick questioned the height of Cedar Lane on completion. The road will be properly pitched for optimum drainage.
Carmela Dallas questioned how we could deter theft of the gates and whether there would be any insurance matters to look into by adding the gates and the time frame of the job. It was thought that neither of the 1st 2 questions should be problems and George said he would call the contractor as he is actually waiting to hear from us.
Linda Pinn suggested we amend the motion to include that the contractor will direct the flow of water into the existing drains. Steve mason agreed. There was further discussion to lighting situation with the speed deterrent gates, that emergency vehicles would still be able to pass and it was clarified that there would not be a problem with passage.
The motion was amended to include adjusting the flow of water at the top of Cedar Lane at the Post Road to divert towards the swales and not to exceed a total job cost of $ 42,000. Sharon Bender questioned with the approval of $42,000 being spent should there be any funds left over if they could go for ongoing jetty repairs. Motion was changed to grading will be adjusted to allow flow of water into the swales. There was no further discussion, the motion passed unanimously.
There was no further business and the meeting was adjourned at 10:30AM
Respectfully submitted
Marie Gallo-Garabedian
Minutes of April 10, 2010 Board Meeting
STANNARD BEACH ASSOCIATION
BOARD MEETING
4/18/10
The Board Meeting was called to order at 9:09 AM by President George Dallas
George Dallas opened with remarks regarding the terrible condition of Cedar Lane. He stated he spoke to the Town official, John Riggio about patching pot holes on Cedar Lane. Mr. Riggio stated the Cedar Lane is far beyond being able to be patched. The condition had worsened over the winter. The main concern is the liability to the Association should something happen to someone.
George moved forward with getting 3 bids from somewhat local and reputable companies, they are B & L in Old Saybrook, Sullivan from Westbrook and Quarry Paving from Branford. The quotes range from approximately $35,000 to $45,000. The scope of work was quoted all alike and included, Rip up of old road, grind up old pavement to reuse as a base, level it to grade level, tamp it down and top with 2 types of Asphalt. Part 2 of the project would include level and pave the parking lot. This will help in directing water into the Salt Marsh from the new swales that were added to aid in our water problem.
After much discussion and questions on the maintenance of the new road, the directing of the water into the swales and the materials and process being used. It was suggested by Steve Mason to call an emergency General meeting of the Stannard Beach Association. Jeff Mason stated he appreciates George Dallas’ effort but does not appreciate his “scare tactics” and was questioning what would be done to slow traffic. Jeff Morris also suggested gates to be included in the proposal to slow traffic. Jason Garner guessed the gates would only add approximately $1,500 to $2,000. That idea was well received.
Sandy Seidman made a motion to call the emergency General meeting as soon as possible for the board to approve spending, to the lowest bidder, including gates & or fences not to exceed $42,000. The motion was accepted and seconded by Dennis Hersh and Janson Garner.
The Emergency General Meeting was scheduled for 5/2/10.
There was then further discussion regarding the best way to direct the rain water to alleviate future water problems.
Old Business:
Jeff Morris questioned last year’s nominating committee and their selection of new members who have not spent a summer here and that a past president should be on the nomination committee.
New Business:
Hoberman tenant has cause some difficulties and has been asked to leave
Empty lot on 2nd Ave across from Madnick, Rottblatt and Kiley is being built upon. Steve Mason questioned whether or not they will be abiding by our “Hammer Law”
Second Ave has been patched by the Gas Co. If it is the final patch, George will question them if it is done properly or not.
There was no further business and the meeting was adjourned at 9:52 AM
Respectfully submitted
Marie Gallo-Garabedian
BOARD MEETING
4/18/10
The Board Meeting was called to order at 9:09 AM by President George Dallas
George Dallas opened with remarks regarding the terrible condition of Cedar Lane. He stated he spoke to the Town official, John Riggio about patching pot holes on Cedar Lane. Mr. Riggio stated the Cedar Lane is far beyond being able to be patched. The condition had worsened over the winter. The main concern is the liability to the Association should something happen to someone.
George moved forward with getting 3 bids from somewhat local and reputable companies, they are B & L in Old Saybrook, Sullivan from Westbrook and Quarry Paving from Branford. The quotes range from approximately $35,000 to $45,000. The scope of work was quoted all alike and included, Rip up of old road, grind up old pavement to reuse as a base, level it to grade level, tamp it down and top with 2 types of Asphalt. Part 2 of the project would include level and pave the parking lot. This will help in directing water into the Salt Marsh from the new swales that were added to aid in our water problem.
After much discussion and questions on the maintenance of the new road, the directing of the water into the swales and the materials and process being used. It was suggested by Steve Mason to call an emergency General meeting of the Stannard Beach Association. Jeff Mason stated he appreciates George Dallas’ effort but does not appreciate his “scare tactics” and was questioning what would be done to slow traffic. Jeff Morris also suggested gates to be included in the proposal to slow traffic. Jason Garner guessed the gates would only add approximately $1,500 to $2,000. That idea was well received.
Sandy Seidman made a motion to call the emergency General meeting as soon as possible for the board to approve spending, to the lowest bidder, including gates & or fences not to exceed $42,000. The motion was accepted and seconded by Dennis Hersh and Janson Garner.
The Emergency General Meeting was scheduled for 5/2/10.
There was then further discussion regarding the best way to direct the rain water to alleviate future water problems.
Old Business:
Jeff Morris questioned last year’s nominating committee and their selection of new members who have not spent a summer here and that a past president should be on the nomination committee.
New Business:
Hoberman tenant has cause some difficulties and has been asked to leave
Empty lot on 2nd Ave across from Madnick, Rottblatt and Kiley is being built upon. Steve Mason questioned whether or not they will be abiding by our “Hammer Law”
Second Ave has been patched by the Gas Co. If it is the final patch, George will question them if it is done properly or not.
There was no further business and the meeting was adjourned at 9:52 AM
Respectfully submitted
Marie Gallo-Garabedian
Monday, February 8, 2010
09/06/09 Stannard Beach Board Meeting Minutes
STANNARD BEACH
BOARD MEETING 09/06/09
MINUTES
The Meeting was called to order by George Dallas at 9:01AM
First item of business to define the Building Commission, the vote to rescind the commission was defeated at the General Meeting 08/30/09. The Commission is made up of the following members:
Sandy Seidman, Past President of the Stannard Beach Association, Jason Garner, Builder and Carmela Dallas, Real Estate business with a area of expertise in Building and remodeling.
The purpose of the Building Commission is to be aware of all construction that takes place in our community, and to protect Stannard Beach residents from unsightly obstructions. The commission will take a look at all permits to see if there is a need to protect or notify the residents of changes, especially over the winter months when so few resident are here.
A question was raised about the consequences for a violation, it was stated there is a fine of $250.00 for violators who fail to comply. George Dallas stated that the Intent of this committee is very good however can be seen as a bit murky. Harvey Robbin suggested a to form a mission statement or a charter so to speak for the new building Commission. John Abella stated that the Bylaws already clearly state there is to be no Obstructions on 1st & 2nd Avenues. Sandy Seidman reiterates that this commission is advisory in nature and will take a look at all construction to be certain that no rules or bylaws are broken. Again, George Dallas stated that the commission is solely the eyes and ears of the neighborhood.
COMMITTEE REPORTS:
1. COUNCIL OF BEACHES:
George Dallas asked for a volunteer go to the Council of Beaches meetings when held. Sandy Seidman agreed to go to the Towns meetings on the council of Beaches as time permits .
2. TRASH:
George Palmer said the October 1, 2009 the trash will be collected on Thursdays with the recycling staying the same on Wednesdays.
3. DIRECTORY:
Many Thanks were given to Steve & Barbara Mason for a job well done on updating our directory. They put in lots of time and effort and the result is an excellent and helpful document.
4. JETTY REPAIR AND BEACH MAINTENANCE
Jetty # 1 has been repaired and the gaping holes that were evident after the initial repair have been fixed as well. The #2 & 3 Jetties need further repair as George Dallas id waiting on a cost estimate on those repairs. George Dallas and Jim Kiley will be looking further at a document from the DEP regarding the moving of sand. Jim Kiley said the document require us to move sand as needed or build a passage over the jetties. George Dallas said he would like to get to a point where sand will not need to be moved. The suggestion of a onetime expense of stairs over the jetties will eliminate the need to move the sand. It was said that the moving of sand is very temporary, Jim Kiley made notice that after the sand was pushed up about 10 feet the next tide removed about 2 feet, but the remaining 8 or so feet seemed to stay. It was somewhat helpful in maintaining the beach front.
George Dallas said he sent a letter to the owner of the set of stairs on the Beach Court end of the beach to either repair or replace their stairs. The Insurance Company was notified that the association has contacted the owners of these stairs condition and these stairs needing repairs or replacement. George Dallas will write another letter to the Tosco’s to ask her once again to repair or remove her stairs.
The Southern Connecticut Gas Company has three applications for new Gas service to our residents. The Gas Company laid the gas lines along Second Ave. which is private property. The returned to patch the road as it should have been done. Marty Webber stated he is investigating whether or not the Gas Company had the right to do their work. He also said the Gas Company is at a point where we have leverage over them to demand that if there want the three new gas customers, they must repair our roads back to the condition they found them if we allow their service to be installed. Harvey Robbin made a motion to the board to authorize the president to sign an easement to allow the Gas company to continue to provide services as needed to our residents, but also make it mandatory that they return the property back to the condition they found it prior to gas pining installation. All but 2 voted in favor of passing the motion, the motion passed. George Dallas will make sure the easement is properly written.
George Palmer stated that all estimates are not in on the Tennis courts but was expecting them to be around $4,000.00. Jeff Morris made a motion to authorize George Palmer up to $5,000.00 for Tennis court maintenance so he can move forward. Motion passed.
5. Capital Budget
Flood mediation on Cedar Lane. Catch water at Cedar Lane and Stannard Court to alleviate some more of the issue. George Dallas is talking with John Riggio from the Town of Westbrook for a new process which is 1” layer put to cover cracks and holes. Initial estimate was approximately $18,000.00 but should be more because of potholes. If we move forward with road repairs, notices should be sent out to all residents prior to construction start so everyone is aware of the construction, Also it should not commence prior to the Gas companies installations, It should begin when they are done. A Motion was made to allow George Dallas to get estimates on road repairs to seek approval at the General meeting.
6. Nominating
Jeff Morris noted that at the General Meeting, George Dallas did not properly appoint a nominating committee. The Committee consists of two Board members, Stephen Powers and Michael Guinan, and two non board members, Michael Rottblatt and Linda Pinn. The Committee selected, Jason Garner, Michael Grennan and Mark Miller. All 3 are new residents to our association. There were questions on how their lack of knowledge may be a hindrance as new board members. The new members present stated that it would be their position to bring fresh new ideas to the board while they still have a great respect for the more experienced members. Lew Brown said that the nominating committee should have proposed a slate. There was a technicality where the President is a 2 year term, but it must be voted on yearly. Steve Mason said he’d check the Bylaws for and issues on the quantity of men vs. women, or old residents vs. new residents and any other criteria for future nominating. Sandy Seidman stated he felt a past president should be on the nominating committee. Dennis Hersh kindly offered to amend all the bylaws form 2004 to present to add clarity to what should and should not be done.
7. Treasurers Report
John Kava reported our income is $64,088.88. He also said he found a Bank that would be willing to allow us to have a Money Market account. We should be able to move about $40,000.00 and that will earn approximately $400.00 annually. A motion was approved for John to move forward to open the Money Market account.
The Meeting was adjourned at 10:16AM
Respectfully Submitted
Marie Gallo Garabedian
BOARD MEETING 09/06/09
MINUTES
The Meeting was called to order by George Dallas at 9:01AM
First item of business to define the Building Commission, the vote to rescind the commission was defeated at the General Meeting 08/30/09. The Commission is made up of the following members:
Sandy Seidman, Past President of the Stannard Beach Association, Jason Garner, Builder and Carmela Dallas, Real Estate business with a area of expertise in Building and remodeling.
The purpose of the Building Commission is to be aware of all construction that takes place in our community, and to protect Stannard Beach residents from unsightly obstructions. The commission will take a look at all permits to see if there is a need to protect or notify the residents of changes, especially over the winter months when so few resident are here.
A question was raised about the consequences for a violation, it was stated there is a fine of $250.00 for violators who fail to comply. George Dallas stated that the Intent of this committee is very good however can be seen as a bit murky. Harvey Robbin suggested a to form a mission statement or a charter so to speak for the new building Commission. John Abella stated that the Bylaws already clearly state there is to be no Obstructions on 1st & 2nd Avenues. Sandy Seidman reiterates that this commission is advisory in nature and will take a look at all construction to be certain that no rules or bylaws are broken. Again, George Dallas stated that the commission is solely the eyes and ears of the neighborhood.
COMMITTEE REPORTS:
1. COUNCIL OF BEACHES:
George Dallas asked for a volunteer go to the Council of Beaches meetings when held. Sandy Seidman agreed to go to the Towns meetings on the council of Beaches as time permits .
2. TRASH:
George Palmer said the October 1, 2009 the trash will be collected on Thursdays with the recycling staying the same on Wednesdays.
3. DIRECTORY:
Many Thanks were given to Steve & Barbara Mason for a job well done on updating our directory. They put in lots of time and effort and the result is an excellent and helpful document.
4. JETTY REPAIR AND BEACH MAINTENANCE
Jetty # 1 has been repaired and the gaping holes that were evident after the initial repair have been fixed as well. The #2 & 3 Jetties need further repair as George Dallas id waiting on a cost estimate on those repairs. George Dallas and Jim Kiley will be looking further at a document from the DEP regarding the moving of sand. Jim Kiley said the document require us to move sand as needed or build a passage over the jetties. George Dallas said he would like to get to a point where sand will not need to be moved. The suggestion of a onetime expense of stairs over the jetties will eliminate the need to move the sand. It was said that the moving of sand is very temporary, Jim Kiley made notice that after the sand was pushed up about 10 feet the next tide removed about 2 feet, but the remaining 8 or so feet seemed to stay. It was somewhat helpful in maintaining the beach front.
George Dallas said he sent a letter to the owner of the set of stairs on the Beach Court end of the beach to either repair or replace their stairs. The Insurance Company was notified that the association has contacted the owners of these stairs condition and these stairs needing repairs or replacement. George Dallas will write another letter to the Tosco’s to ask her once again to repair or remove her stairs.
The Southern Connecticut Gas Company has three applications for new Gas service to our residents. The Gas Company laid the gas lines along Second Ave. which is private property. The returned to patch the road as it should have been done. Marty Webber stated he is investigating whether or not the Gas Company had the right to do their work. He also said the Gas Company is at a point where we have leverage over them to demand that if there want the three new gas customers, they must repair our roads back to the condition they found them if we allow their service to be installed. Harvey Robbin made a motion to the board to authorize the president to sign an easement to allow the Gas company to continue to provide services as needed to our residents, but also make it mandatory that they return the property back to the condition they found it prior to gas pining installation. All but 2 voted in favor of passing the motion, the motion passed. George Dallas will make sure the easement is properly written.
George Palmer stated that all estimates are not in on the Tennis courts but was expecting them to be around $4,000.00. Jeff Morris made a motion to authorize George Palmer up to $5,000.00 for Tennis court maintenance so he can move forward. Motion passed.
5. Capital Budget
Flood mediation on Cedar Lane. Catch water at Cedar Lane and Stannard Court to alleviate some more of the issue. George Dallas is talking with John Riggio from the Town of Westbrook for a new process which is 1” layer put to cover cracks and holes. Initial estimate was approximately $18,000.00 but should be more because of potholes. If we move forward with road repairs, notices should be sent out to all residents prior to construction start so everyone is aware of the construction, Also it should not commence prior to the Gas companies installations, It should begin when they are done. A Motion was made to allow George Dallas to get estimates on road repairs to seek approval at the General meeting.
6. Nominating
Jeff Morris noted that at the General Meeting, George Dallas did not properly appoint a nominating committee. The Committee consists of two Board members, Stephen Powers and Michael Guinan, and two non board members, Michael Rottblatt and Linda Pinn. The Committee selected, Jason Garner, Michael Grennan and Mark Miller. All 3 are new residents to our association. There were questions on how their lack of knowledge may be a hindrance as new board members. The new members present stated that it would be their position to bring fresh new ideas to the board while they still have a great respect for the more experienced members. Lew Brown said that the nominating committee should have proposed a slate. There was a technicality where the President is a 2 year term, but it must be voted on yearly. Steve Mason said he’d check the Bylaws for and issues on the quantity of men vs. women, or old residents vs. new residents and any other criteria for future nominating. Sandy Seidman stated he felt a past president should be on the nominating committee. Dennis Hersh kindly offered to amend all the bylaws form 2004 to present to add clarity to what should and should not be done.
7. Treasurers Report
John Kava reported our income is $64,088.88. He also said he found a Bank that would be willing to allow us to have a Money Market account. We should be able to move about $40,000.00 and that will earn approximately $400.00 annually. A motion was approved for John to move forward to open the Money Market account.
The Meeting was adjourned at 10:16AM
Respectfully Submitted
Marie Gallo Garabedian
8/30/09 General Meeting Minutes
STANNARD BEACH
GENERAL MEETING 8/30/09
MINUTES
The General meeting of the Stannard Beach Association was called to order at 9:07AM by President George Dallas.
PRESIDENTS REPORT:
George Dallas stated that no huge issues have occurred and it has been a good year with the following progress made.
1. Every right of way has stairs
2. Jetty # 1 has been repaired; hopefully it will help with our sand issue. Other Jetties and groins have been repaired as well.
3. Pavilion ceiling repaired with new chicken wire being installed.
4. NO parking signs have been installed on Cedar Lane and Second Ave. Beach Court is still a challenge but it is a work in progress. George Dallas asked all to be conscious of where they park, be sure to see if there is clearance should any emergency vehicles need to pass or park.
5. Golf Carts have not posed as much of a problem as in years past, George reminds us that Golf cart drives need to be 16 years of age. Harvey Robbin remembers that our Bylaws were amended to state licensed drivers only (will research). George Dallas also commented that he had heard of a regulation being passed that Golf cart owner may need to register their golf carts with the State of Connecticut.
6. There are plans to update all the bylaws as our current copy is dated 2004.
7. Our security guards have been very good this year and have done an excellent job.
8. Notifications of meetings will be done by e-mail as this motion passed last meeting and the bylaws will be amended as such. People without an e-mail address should make the secretary aware so they can still receive their notices by US Mail.
9. Please remember Dogs are not allowed on the beach, the reasoning is a health issue.
10. Movie nights were a huge success again this year. Many thanks to The Katz family for hosting these 2 fun nights. The consensus is that everyone would like to see them continue.
READING OF THE MINUTES:
The Minutes were read by Marie Garabedian and the motion was made to accept them by Harvey Robbin, seconded by George Palmer. The minutes were accepted.
After the reading of the minutes there was a brief discussion with regards to the Kessler’s new parking space along Second Ave. adjacent to Waters Edge property. It was suggested, in future talks with the Water’s Edge administration, to ask them to carve out spaces in their property for the Kessler’s to park allowing better access for our property owners to get in and out of their properties.
TREASURERS REPORT:
John Kava reported that the Checking account was at $61,700.00 and our CD was at $5,700.00. Approximately 72% of the receivables have been collected with the remaining expected in this week. A motion was made to accept the report by Merle Katzman and seconded by Dave Chozick.
COMMITTEE REPORTS:
Sharon Bender reported that Jetty # 1 being repaired, hopefully it will help with our sand Issue. She strongly suggests we stay proactive on the issues of the Jetties, groins and sand.
Al Berkon brought up the possibility of scheduled weekly beach cleanups. The discussion was whether it is a good or bad idea to have weekly clean ups. The Bylaws state it is private property to the hide tide mark and it should be each owner’s responsibility to clean their part of beach. Dave Chozick suggested an exploratory committee to look at the cost of routine beach cleaning. Some thoughts were a rake type device on a golf cart, or possibly get some neighborhood teens to do the job for a fee. There were mixed thoughts on hiring teens due to liability and such. Also brought up were the two rather large logs in front of Kiley’s & Rottblatt’s. Michael Rottblatt said he called the coast guard and they could do nothing regarding the drift wood on the beach, they referred him to the Army Core of Engineers. Michael also said that they are satisfied with having both logs remain until May as not to incur unnecessary financial demands on the association. Jeff Morris disagreed with Michael Rottblatt. Lew Brown stated that it is in the bylaws that the association is responsible for cleaning the beach once a year. The discussion was raised whether or not these are a hazard, and it does not appear that they are. With all that said, Al Berkon made a motion that $5,000.00 should be put in the budget to clean beach once a week for a Ten week period to begin after Memorial Day. The motion was seconded by Lynne Nathan. The discussion continued as follows: George Palmer stated it is in our Bylaws and cannot be a motion; a point of order was made by Dennis Hersh. Michael Rottblatt said nobody likes special assessments, and that may be needed with the added cost of regular clean ups. The water front homeowners actually own to the high tide point and that is private property. Michael feels it is very important to maintain our funding. Dennis Hersh reiterated that beach cleanup should be the owner’s responsibility and that it should remain once in the spring for the large debris. Steve Mason stated that the seaweed comes and the seaweed goes with each passing tide. He cleans his own portion and is opposed to paying $5,000.00 for regular cleaning. Carmela Dallas questioned whether or not permission would have to be granted by each waterfront owner to have someone do the regular clean ups. She suggested have a neighborhood social clean up, plan it for when we know there was a storm and the debris is heavy and to also continue to do our best to pick up after our selves. George Dallas asked for a vote on the Motion, Should the Stannard Beach association be responsible for regular clean ups? The vote was taken and there were only three in favor of regular cleanups. The Motion was defeated. Dave Chozick stated that we all are concerned about the condition of our beach, Carmela Dallas’ idea about a neighborhood cleanup periodically is a great idea, Dave Chozick suggested doing a study regarding regular beach maintenance.
NEW BUSINESS:
Jeff Morris made a motion to rescind the new Building Commission. Seconded by ??
The discussion was to explain the commission thoroughly. The purpose of the commission is to be the eyes and ears of all the Stannard Beach residents for proposed construction that may violate any of the Bylaws, especially over the winter months when so few residents are here. Michael Rottblatt said that in the past people have violated the Bylaws and regulations, this commission is to protect us from obstructions and things like apartments over garages, it allows us to catch things in violation and nip them in the bud before structures are erected. Lew Brown stated that a $250 a day fine was part of what was passed and a motion passed years ago about permanent structures on the beach. Steve Mason felt that the $250 per day should be amended to be $250 fine period. A vote was taken on the Motion to rescind the building commission. 13 voted in favor of rescinding and 19 voted to keep the building commission. The motion to rescind the building commission was defeated.
Al Berkon made a motion to implement a committee of volunteers to study beach cleanup, it was seconded by Dave Chozik.
Lynne Nathan asked that we no longer move sand from the sand bar as it upsets the ecological environment. It was brought up that in 1992 the DEP stated that the association is responsible for maintaining the sand. Other documents state that there should be a safe passage over the Jetties. There are two possible ways of handling the safe passage issue; one is to push sand over the jetties and the other would be to install stairs over the groins. A better look will be taken at these documents by George Dallas and Jim Kiely to see which the best way to handle this matter.
NOMINATING COMMITTEE:
The nominating committee, who are Linda Pinn, Michael Guinan, Stephen Powers and Michael Rottblatt, selected the follow three new members:
Jason Garner
Michael Grennan
Mark Miller
They are to serve for a three year term to begin September 2009.
A Point of order was called by Dennis Hersh, stating there should be a motion to deviate from the bylaws because the nominating committee was not selected at the July 3, 2009 meeting. Sandy Seidman made the motion to accept the deviation from the bylaws and the motion passed.
GENERAL DISSCUSSIONS:
The question was raised regarding Water’s Edge plans before the Town Zoning board to build approximately 12 new units near the pool. As of now we are having neighborly meetings with Water’s Edge to get things done we need them to do. Thus far they agreed to planting shrubs along Ripley Hill Rd to alleviate people parking there and entering their units from there. We are trying to continue all the neighborly discussions with Water’s Edge.
Jeff Morris questioned an e-mail he received regarding whether or not past president should remain on the board and should they still hold a vote since they have a general vote. Jeff Morris said they bring a lot of experience to the board and should remain as members. Dennis Hersh stated that there was a lengthy discussion held about 4 years ago. The idea was defeated and he does not think it should be revisited again. He also stated that he felt it would be disrespectful if the past Presidents were not allowed to vote as a board member. Sandy Sidman stated that the “real voting” takes place at the General meeting. A Motion was made by Raelea Bobrow to continue as we have in the past and leave the bylaws as is in regards to past presidents and make it a resolution. The motion was accepted.
The meeting was adjourned at 10:21AM
Minutes respectfully submitted by Marie Gallo-Garabedian
GENERAL MEETING 8/30/09
MINUTES
The General meeting of the Stannard Beach Association was called to order at 9:07AM by President George Dallas.
PRESIDENTS REPORT:
George Dallas stated that no huge issues have occurred and it has been a good year with the following progress made.
1. Every right of way has stairs
2. Jetty # 1 has been repaired; hopefully it will help with our sand issue. Other Jetties and groins have been repaired as well.
3. Pavilion ceiling repaired with new chicken wire being installed.
4. NO parking signs have been installed on Cedar Lane and Second Ave. Beach Court is still a challenge but it is a work in progress. George Dallas asked all to be conscious of where they park, be sure to see if there is clearance should any emergency vehicles need to pass or park.
5. Golf Carts have not posed as much of a problem as in years past, George reminds us that Golf cart drives need to be 16 years of age. Harvey Robbin remembers that our Bylaws were amended to state licensed drivers only (will research). George Dallas also commented that he had heard of a regulation being passed that Golf cart owner may need to register their golf carts with the State of Connecticut.
6. There are plans to update all the bylaws as our current copy is dated 2004.
7. Our security guards have been very good this year and have done an excellent job.
8. Notifications of meetings will be done by e-mail as this motion passed last meeting and the bylaws will be amended as such. People without an e-mail address should make the secretary aware so they can still receive their notices by US Mail.
9. Please remember Dogs are not allowed on the beach, the reasoning is a health issue.
10. Movie nights were a huge success again this year. Many thanks to The Katz family for hosting these 2 fun nights. The consensus is that everyone would like to see them continue.
READING OF THE MINUTES:
The Minutes were read by Marie Garabedian and the motion was made to accept them by Harvey Robbin, seconded by George Palmer. The minutes were accepted.
After the reading of the minutes there was a brief discussion with regards to the Kessler’s new parking space along Second Ave. adjacent to Waters Edge property. It was suggested, in future talks with the Water’s Edge administration, to ask them to carve out spaces in their property for the Kessler’s to park allowing better access for our property owners to get in and out of their properties.
TREASURERS REPORT:
John Kava reported that the Checking account was at $61,700.00 and our CD was at $5,700.00. Approximately 72% of the receivables have been collected with the remaining expected in this week. A motion was made to accept the report by Merle Katzman and seconded by Dave Chozick.
COMMITTEE REPORTS:
Sharon Bender reported that Jetty # 1 being repaired, hopefully it will help with our sand Issue. She strongly suggests we stay proactive on the issues of the Jetties, groins and sand.
Al Berkon brought up the possibility of scheduled weekly beach cleanups. The discussion was whether it is a good or bad idea to have weekly clean ups. The Bylaws state it is private property to the hide tide mark and it should be each owner’s responsibility to clean their part of beach. Dave Chozick suggested an exploratory committee to look at the cost of routine beach cleaning. Some thoughts were a rake type device on a golf cart, or possibly get some neighborhood teens to do the job for a fee. There were mixed thoughts on hiring teens due to liability and such. Also brought up were the two rather large logs in front of Kiley’s & Rottblatt’s. Michael Rottblatt said he called the coast guard and they could do nothing regarding the drift wood on the beach, they referred him to the Army Core of Engineers. Michael also said that they are satisfied with having both logs remain until May as not to incur unnecessary financial demands on the association. Jeff Morris disagreed with Michael Rottblatt. Lew Brown stated that it is in the bylaws that the association is responsible for cleaning the beach once a year. The discussion was raised whether or not these are a hazard, and it does not appear that they are. With all that said, Al Berkon made a motion that $5,000.00 should be put in the budget to clean beach once a week for a Ten week period to begin after Memorial Day. The motion was seconded by Lynne Nathan. The discussion continued as follows: George Palmer stated it is in our Bylaws and cannot be a motion; a point of order was made by Dennis Hersh. Michael Rottblatt said nobody likes special assessments, and that may be needed with the added cost of regular clean ups. The water front homeowners actually own to the high tide point and that is private property. Michael feels it is very important to maintain our funding. Dennis Hersh reiterated that beach cleanup should be the owner’s responsibility and that it should remain once in the spring for the large debris. Steve Mason stated that the seaweed comes and the seaweed goes with each passing tide. He cleans his own portion and is opposed to paying $5,000.00 for regular cleaning. Carmela Dallas questioned whether or not permission would have to be granted by each waterfront owner to have someone do the regular clean ups. She suggested have a neighborhood social clean up, plan it for when we know there was a storm and the debris is heavy and to also continue to do our best to pick up after our selves. George Dallas asked for a vote on the Motion, Should the Stannard Beach association be responsible for regular clean ups? The vote was taken and there were only three in favor of regular cleanups. The Motion was defeated. Dave Chozick stated that we all are concerned about the condition of our beach, Carmela Dallas’ idea about a neighborhood cleanup periodically is a great idea, Dave Chozick suggested doing a study regarding regular beach maintenance.
NEW BUSINESS:
Jeff Morris made a motion to rescind the new Building Commission. Seconded by ??
The discussion was to explain the commission thoroughly. The purpose of the commission is to be the eyes and ears of all the Stannard Beach residents for proposed construction that may violate any of the Bylaws, especially over the winter months when so few residents are here. Michael Rottblatt said that in the past people have violated the Bylaws and regulations, this commission is to protect us from obstructions and things like apartments over garages, it allows us to catch things in violation and nip them in the bud before structures are erected. Lew Brown stated that a $250 a day fine was part of what was passed and a motion passed years ago about permanent structures on the beach. Steve Mason felt that the $250 per day should be amended to be $250 fine period. A vote was taken on the Motion to rescind the building commission. 13 voted in favor of rescinding and 19 voted to keep the building commission. The motion to rescind the building commission was defeated.
Al Berkon made a motion to implement a committee of volunteers to study beach cleanup, it was seconded by Dave Chozik.
Lynne Nathan asked that we no longer move sand from the sand bar as it upsets the ecological environment. It was brought up that in 1992 the DEP stated that the association is responsible for maintaining the sand. Other documents state that there should be a safe passage over the Jetties. There are two possible ways of handling the safe passage issue; one is to push sand over the jetties and the other would be to install stairs over the groins. A better look will be taken at these documents by George Dallas and Jim Kiely to see which the best way to handle this matter.
NOMINATING COMMITTEE:
The nominating committee, who are Linda Pinn, Michael Guinan, Stephen Powers and Michael Rottblatt, selected the follow three new members:
Jason Garner
Michael Grennan
Mark Miller
They are to serve for a three year term to begin September 2009.
A Point of order was called by Dennis Hersh, stating there should be a motion to deviate from the bylaws because the nominating committee was not selected at the July 3, 2009 meeting. Sandy Seidman made the motion to accept the deviation from the bylaws and the motion passed.
GENERAL DISSCUSSIONS:
The question was raised regarding Water’s Edge plans before the Town Zoning board to build approximately 12 new units near the pool. As of now we are having neighborly meetings with Water’s Edge to get things done we need them to do. Thus far they agreed to planting shrubs along Ripley Hill Rd to alleviate people parking there and entering their units from there. We are trying to continue all the neighborly discussions with Water’s Edge.
Jeff Morris questioned an e-mail he received regarding whether or not past president should remain on the board and should they still hold a vote since they have a general vote. Jeff Morris said they bring a lot of experience to the board and should remain as members. Dennis Hersh stated that there was a lengthy discussion held about 4 years ago. The idea was defeated and he does not think it should be revisited again. He also stated that he felt it would be disrespectful if the past Presidents were not allowed to vote as a board member. Sandy Sidman stated that the “real voting” takes place at the General meeting. A Motion was made by Raelea Bobrow to continue as we have in the past and leave the bylaws as is in regards to past presidents and make it a resolution. The motion was accepted.
The meeting was adjourned at 10:21AM
Minutes respectfully submitted by Marie Gallo-Garabedian
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