Stannard Beach Assn BOD mtg August 3. 2014 corrected

Stannard Beach Assn BOD mtg August 3, 2014

9 am Connell Pavilion

The meeting was called to order by Association President, George Dallas.

Motion by Harvey Robbins, 2^nd by Steve Mason, to accept the minutes of the board meeting dated June 22, 2014. All voted in favor.

Assn tax bills have been mailed out and 50% have been paid so far.

Nominating Committee (Sandy Seidman) : 3 positions are coming up on the Board:

Marty Webber, Mike Rottblatt and Lincoln Tedeschi

Need to determine if they wish to stay on the board for another term. Additionally, the Nominating Committee needs to present a proposed slate at the Annual Meeting on August 31, 2014.

Groin #2 – DEEP says we must do something now. We are removing some length but leaving the uprights in place so that if shortening the groin does no good (sand disappears) we can put the horizontal parts back. We have permission in writing to put the horizontal portions back if sand disappears. Why are we not adding vs removing length?  The Kollmeyer report recommended extending groin #1 and #3, with “Ts” or “Ls” on the ends. There is no mention of groin #2 other than to say we will make some modification off the end of groin #2. 
DEEP and our Assn have a trade off: In exchange for nullifying the 1992 agreement that said we must keep sand against and in front of groin #2, DEEP says modify groin #2 instead.The final section of groin #2, roughly 2 feet, will be removed. George Dallas will obtain a cost estimate.

Beach nourishment: George Dallas opened the discussion by noting that there are issues and questions that have been raised regarding beach nourishment that are important and require attention. The sand flat has gotten much bigger this year. This is nice at low tide but it is actually beachfront sand moving out and the ditch and berm are getting bigger.

Several residents are not in favor of extending groins and adding “T”s and “L”s to the ends of them, as they feel it may be unsightly, so how about filling in the ditch with sand, below the high tide line, so it is on State of CT property. George will ask the State of CT to add some money to pay for it and bring in the Army Corps of Engineers to help design a plan. The larger gravelly portion to be added is not expensive, and this part holds the finer sand in place. The cost is in getting the materials on to our site. Where can we get it in to our beach? George asked Mike and Tina Datillo at Water’s Edge, and the folks from the Pointina Beach Assn, if they are interested in participating, and both are considering it.  The challenge is to get the material delivered.  If we cannot bring the material in by truck then it needs to come by barge, with a machine on the barge to dump and spread the material to the right spots. Does this get done in the Fall or the Spring? Mike Rottblatt and George Dallas  will talk about pricing options. Mike had a barge here last year.

We also need a grain size analysis to proceed.

Old Saybrook nourishes annually, but it is all stone, no sand. They have a grandfathered in permit.

This will cost approximately $100,000 but we will be getting hard costs.

 There are rocks at Money Point that moved in the last storm, along with a broken breakwater belonging to the State of CT. The State will not pay to have it repaired. Will they allow us to move the stones? Will we have to pay for a study? But it is on state property. More information to follow.

Right of way: Mike Guinan set out a good history in writing. Now we need to add Lou Brown’s signing of a release.  And Ron Lyman is to sign a release before the work is started. The proposal is to put in tanks and a drainage system in the right of way, then fill it back in. We have already removed the construction material from the middle of the right of way, that was non porous, and filled it in again with more porous material, and resodded, and replaced portions of the sidewalk. But the regrading is still angled towards Lyman so needs to be fixed.

The BOD needs to vote on the net cost. The starting point will be $10,000 to $15,000, minus Lou Brown’s $9,000. The net amount to the Assn should not exceed $5,000, capped at $9,500.

Motion made by Dave Caslin, 2^nd by Jeff Morris:

The Lymans will execute a general release, releasing the Browns and the Stannard  Beach  Association, from any and all liability concerning the right of way.

The release is to be held in escrow by Michael Cronin, SBA attoney.

The Browns will execute a release  releasing the Lymans and the Stannard Beach Association, and it will also be held in escrow by Attorney Cronin.

The Browns will put $9000 in escrow to be held by Attorney Cronin

These three items will be released upon the certification by Ziaks that the work contracted for has been completed. No work will commence until all items are placed in escrow with Attorney Cronin.

All approved of the motion with one abstention by Harvey Robbins.

Unfortunately this sets a precedence that if you have water in your basement you can ask the Assn to correct it.  We need to say that if anybody does construction by any right of way they must post a large bond to cover putting the right of way back the way it was.

The tennis courts are to be repaired by M&M. Should not be expensive as it is a small fix.

By laws are being retyped and will be distributed for further discussion when they are completed and returned to us in a new word document with consistent formatting.

Jerry Skolnick, the Hendersons and Mike Guinan have all looked at the dead tree on Avenue C. It is on Assn property so Dan Medieros Jr. will give us a price to take it down.

The meeting was adjourned at 9:35 am.

Respectfully submitted,

Sharon Bender, Secretary