Minutes from November 1, 2006 Emergency Board Meeting

Board Meeting Stannard Beach Association 11/1/06


An Emergency Board Meeting was held on 11/1/06 at the home of George Palmer. The meeting was called to order at 7:35.

President’s Report:

President Lou Brown stated that the meeting would be run in accordance with Roberts Rules of Order. He appointed Harvey Robbin as the timer.

President Brown made the following opening statement:

-- He called the meeting to discuss work performed by Ron Lyman in the right-of-way adjoining the Lyman property. This work occurred during the course of the on-going construction of the Lyman house.

-- He read from Section 8 of the Stannard Beach rules concerning side yards.

-- He then read notes from his journal concerning conversations with Ron Lyman and Lyman’s builder.

There was a discussion among the board members and members of the Stannard Beach Association concerning the work that occurred in the right-of-way and what action, if any, the Board should take, including assessing fines and possibility of instituting legal action.

Mr. Lyman was in attendance with his attorney, Thomas Cloutier. Attorney Glenn Terk attended for the board.

After discussion, a motion was made that Attorney Terk be directed work with Attorney Cloutier to draft an agreement between Ron Lyman and the Board that will preserve all of the Association’s right in the right-of-way consistent with Mr. Lyman’s right to build on his property. The Agreement should require that:

1. Mr. Lyman will provide a certificate of insurance that names the Beach Association as an insured by Friday, November 4, 2006.
2. Mr. Lyman will restore the right-of-way to its prior condition by May 1, 2007.
3. Mr. Lyman will provide a bond to insure compliance in the amount of $10,000.
4. Mr. Lyman will be responsible for any costs associated with enforcing the agreement, including legal fee.
5. The agreement should be signed within two weeks.

This motion passed with 1 board member opposed, 1 member abstaining, and the rest in favor.

The meeting was adjourned at approximately 9:15 pm.

Elin Swanson Katz, Secretary